1. Authorized Use
Access to the Centralized Records Management System (CDRS) is strictly limited to currently enrolled students, verified alumni, and active faculty/administrative personnel of the University of Caloocan City.
- Users must provide accurate, verifiable, and complete information during registration and document requisition.
- Impersonating another student, alumni, or university official is strictly prohibited and constitutes grounds for disciplinary action and legal prosecution under applicable laws.
- Accounts created with fraudulent student numbers or unauthorized credentials will be permanently terminated.
2. Account Security & Responsibility
Users are solely responsible for maintaining the confidentiality of their authentication credentials, including passwords and session tokens.
- Sharing account credentials or permitting third parties to submit document requests under your identity is strictly forbidden.
- Users must immediately report any unauthorized access, suspicious transactions, or security anomalies to the Office of the Registrar.
- The university reserves the right to suspend any account exhibiting abnormal activity or violating credential complexity mandates.
3. System Integrity & Acceptable Behavior
Users agree not to disrupt, compromise, or alter the operations of the CDRS infrastructure. Prohibited actions include:
- Attempting to bypass authentication mechanisms, privilege elevation, or injecting malicious payloads.
- Submitting fraudulent documents, falsified academic history, or forged payment receipts.
- Deploying automated scrapers, bots, or excessive high-frequency requests that impair platform responsiveness for other users.
4. Document Requisition & Verification
All document requests (e.g., Transcripts of Records, Certificates of Registration, Honorable Dismissals, Diplomas) undergo rigorous manual and automated validation by Registrar personnel. Submission of a request does not guarantee automatic approval; requests are contingent on academic standing, clearance validation, and institutional compliance.
5. Modifications of Terms
The University of Caloocan City reserves the right to modify these Terms & Conditions as necessary to align with technological upgrades, security enhancements, or university policy revisions. Continued use of the platform following modifications implies agreement to the updated terms.